Privacy / Cookies Policy

This policy explains how we process personal data within our global businesses delivering search, consulting and assessment services.

Who are SCi Partners?

SCi Partners is an international executive search and interim management Company.  Further information can be found on the following website:

SCi Partners (we/ us) will keep your personal information secure and manage it in accordance with our legal responsibilities, under the General Data Protection Regulation (Regulation (EC) 2016/679 (“GDPR”) in the European Union (“EU”) and relevant privacy and data protection laws. This Privacy Policy is subject to routine review and update. 

Who does this policy affect?

We deliver executive search and interim management services (“our services”) to our clients, local and international. Our website details our services.

This policy applies to you as a candidate under review or presented to a client as a potential employee, if you are a source of information, a referee nominated by a candidate or our clients’ employees.


  • candidate(s) is an individual who is an applicant, potential candidate, employee of a client who is interested in a career opportunity presented to them.
  • client(s) is any business, company, organisation, official or individual that engages with us to deliver any of our services.
  • a referee is a named individual, nominated by the candidate as a person who will provide a personal or work reference for the candidate.
  • a source is an individual sharing information or knowledge about the industry or their peers to assist SCi Partners in the delivery of their services.


Collection of information

As part of our service delivery, we are expected to identify and assess target individuals to fill roles within our client organisation(s). We use a variety of research sources, online and others, and network with our industry sources to identify potential candidates.

This work requires us to process personal data, which we do confidentially and often without reference to the individual concerned. We process this data in accordance with relevant Data Protection Laws, using our legitimate interest where it is not possible or feasible to speak directly with the individual identified. Prior to submitting a CV/resume to a client, we will seek the individual’s consent.

We collect information from candidates directly when we discuss opportunities on the telephone, via email, and directly submitted CVs. This information may include your name, contact details, family details, CV, salary, qualifications, work history and career aspirations. 


What are the sources of personal information?

These sources can vary and routinely include;

  • Publicly available sources: e.g., LinkedIn, Google, research publications, company websites
  • Provided by you: during telephone conversations, email/messaging exchanges and your CV
  • From a referral or informal comment by an industry peer or former colleague


How we use your personal data


We use the personal data we collect from you in a number of ways:

  • Working with our clients, to help fill a job vacancy using one of our services
  • Identifying relevant candidates for confidential recruitment assignments, when client requests anonymity
  • To conduct mapping or research for our clients to facilitate their market knowledge and decision making.

Your information is only used in accordance with this Policy, or if required by law to share your information with 3rd parties or you have given your permission to release it. NB: we are not responsible for the activities of others e.g., our clients and how they handle your data.

Our executive search and interim management services requires the processing of personal data necessary for carrying out our legitimate interests as a provider our services, including:

  • Keeping records of our activities and transaction, if necessary, use these records to:
    • protect our reputation
    • ensure a back-up of our system(s), in the event of a system failure or security breach
  • Using your personal data to:
    • contact you regarding potential opportunities, assess suitability and/or introduce our services to you
    • collect market information, trends, analysis and interpretation to clients, current and potential
    • identify new opportunities or vacancies as part of our business development activities

NB: To ensure our commercial success within these areas of legitimate interests, we may retain and process your personal data for as long as we consider necessary for these purposes.


Client data is used for legitimate business purposes, e.g. Marketing, and to deliver our services to you and others.

Source and Referee

Source and referee data is used by us to deliver our services, e.g., to obtain your opinions on a candidate. This information may also be used to enable us to market our services to you as a potential client and/or approach you to become a candidate. 


What type of personal data we collect and process?

We collect and process personal data, including your name, address, telephone number and email address, salary details, references and job history.


If you become a candidate, or if we approach you about a role, we may require additional personal data from you e.g., a curriculum vitae (CV) or resume, including but not limited to career/employment history, education, professional qualifications, memberships, details of papers written, references and referees.

Only with your consent, we may process relevant psychometric assessments, psychological tests, including the subsequent results. We might also collect personal data from third-party databases and other public sources.


As well as your contact information we may also collect information about your role and other information provided to us by your organisation.

Source and Referee

As well as your contact information we may also collect information regarding your relationship/knowledge and opinion of a candidate. This information may come directly from you or publicly sources.


What we do:

For some of our services, you may reply to a job advertisement, via mail or directly on a job board. In most cases, one of our research team or a consultant will contact you directly to discuss the vacancy in more detail.

In addition to filling particular vacancy, we also process personal data when we conduct market intelligence or mapping exercises on particular business sectors or functions to inform the clients’ decision making.

NB: To ensure our commercial success within these areas of legitimate interests, we may retain and process your personal data for as long as we consider necessary for these purposes.

Sensitive data

We only collect the appropriate and essential data necessary for our legitimate interest. The data collected is not excessive for the purposes they are collected for. We will not collect sensitive data e.g., racial and ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, sexual preferences, health, illness or disability to the personal data files of SCi Partners.

You are encouraged not to provide us with sensitive personal data unless it is specifically requested, and we have your consent.

Your rights  

You are not obliged to provide any personal data to us. If you choose not to, we may not be able to consider you in respect of any of our services. NB: you may withdraw any consent you have previously given, at any time. You also have the right to ask us to stop processing any personal data and to have it erased.

In these circumstances, we reserve the right to maintain basic personal data such as your name and address. This is to ensure your personal data is not processed by us in the future.

NB: no automated decisions, such as computerised candidate profiling, are made on the basis of the information we collect.

Providing information to others

We work closely with trusted partners who we may need to share personal data with. These partners include:

  • Other SCi Partner offices or affiliated companies, internationally and who comply with GDPR.
  • Our clients, who we deliver executive search and interim management services.
  • Prospective clients, where we might need to demonstrate an understanding of a particular market and the individuals that work within it.

We will share information only as anticipated within this Privacy Policy and, wherever appropriate, limit disclosure to information in aggregated form, to avoid or limit identifying you personally. Where we share information with such a third party, you will not be contacted by them, unless we have obtained your prior consent.

Personal data collected by SCi Partners may be transferred to another European Economic Area member state (EU member countries and Iceland, Liechtenstein and Norway) in accordance with the same principles.

Keeping you information secure

We endeavour to take every step to protect your data, using password protection, anti-virus software, Malware, cloud storage Encryption software and hosted data bases. However, no system can be 100% secure, and so we cannot be held responsible for unauthorised or unintended access that is beyond our reasonable control.

Information about others

If you provide us with information about other individuals, for instance details of a referee or personal contact, you must ensure they have agreed to this. We would advise you to keep a record of their agreement and provide them with a copy of, or link to, this Privacy Policy.

Keeping your records

We keep your personal data for as long as required to provide our services, and in accordance with legal, tax and accounting requirements. Where your personal data is no longer required, we will ensure it is disposed of in a secure manner.

Access rights

You have the right to request copies of your personal data held by SCi Partners. If you think any of that data is inaccurate, you may also ask us to correct it. You also have the right to require us to stop processing your personal data.

To get in touch with us about any of this, please email or write to us at the address below. Please note that we may request proof of identity. We will respond to your requests within the required time frame.

You may withdraw your consent to our processing of your personal information for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter, where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.

Third parties 

SCi Partners will only transfer your personal data to its executive search or interim management clients and consultancy companies who perform assignments for SCi Partners.

SCi Partners may engage subcontractors to perform parts of the service, such as companies providing candidate assessment services. They may have access to personal data so that they can perform their duties but only to the extent required for their performance.

We may also provide access to information to our affiliated companies and other parties belonging to SCi Partners globally.

When transferring personal data to third parties, SCi Partners always agrees in a separate written agreement the rights and obligations of the service provider in accordance with the applicable laws.

SCi Partners
Pennyroyal Court
Station Road
HP23 5QY
United Kingdom



What’s a cookie?

A “cookie” is a piece of information that is stored on your computer’s hard drive if you agree to this and which records how you move your way around a website so that, when you revisit that website, it can present tailored options based on the information stored about your last visit. Cookies can also be used to analyse traffic and for advertising and marketing purposes. Cookies are used by nearly all websites and do not harm your system.

We are required to obtain your consent for all non-essential cookies used on our website. You can block cookies (including essential cookies) at any time by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block essential cookies you may not be able to access all or parts of our site. How do we use cookies?

We use cookies to track your use of our website. This enables us to understand how you use the site and track any patterns with regards how you are using our website. This helps us to develop and improve our website as well as products and / or services in response to what you might need or want.

Cookies are either:
Session cookies: these are only stored on your computer during your web session and are automatically deleted when you close your browser – they usually store an anonymous session ID allowing you to browse a website without having to log in to each page but they do not collect any personal data from your computer; or
Persistent cookies: a persistent cookie is stored as a file on your computer and it remains there when you close your web browser. The cookie can be read by the website that created it when you visit that website again. [We use persistent cookies for Google Analytics.]

Cookies can also be categorised as follows:
Strictly necessary cookies: These cookies are essential to enable you to use the website effectively, such as when buying a product and / or service. Without these cookies, the services available to you on our website cannot be provided. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.

Performance cookies: These cookies enable us to monitor and improve the performance of our website. For example, they allow us to count visits, identify traffic sources and see which parts of the site are most popular.

Functionality cookies: These cookies allow our website to remember choices you make and provide enhanced features. For instance, we may be able to provide you with news or updates relevant to the services you use. They may also be used to provide services you have requested such as viewing a video or commenting on a blog. The information these cookies collect is usually anonymised.

Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests.

First and third party cookies: First party cookies are cookies set by our website.

We use only first party cookies on this website. You can alter your cookie preferences at any time. Please refresh your page to ensure that the new settings have taken effect. You can also control your cookie settings through your web browser. You can opt out of being tracked by Google Analytics across all websites, by going to If you have any questions about the cookies that we use, feel free to email us at